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Application Data Package Requirements

A Shonin application must demonstrate that the device is safe, effective, and of acceptable quality. The dossier structure follows the IMDRF STED (Summary Technical Documentation) framework, adapted for Japanese requirements.

Required modules​

Module 1 — Administrative information

  • Application form (PMDA prescribed format)
  • Summary of reasons for application
  • Fee calculation
  • MAH information and licence copy
  • FMR certificate or domestic manufacturing licence

Module 2 — Summary

  • Summary Technical Documentation (STED)
  • Japanese-language summary of safety and efficacy
  • Overall benefit-risk summary

Module 3 — Device description

  • Full description of the device, components, materials
  • Intended use and indications
  • JMDN code justification
  • Dimensions, technical specifications
  • Accessories and software components

Module 4 — Non-clinical studies

  • Biocompatibility (ISO 10993 series)
  • Sterilisation validation (if sterile)
  • Electrical safety and EMC (IEC 60601 series, as applicable)
  • Software documentation (IEC 62304, if applicable)
  • Mechanical testing, shelf life, packaging validation
  • Animal studies (if applicable)

Module 5 — Clinical evidence

  • Clinical evaluation report
  • Summary of clinical investigations (Japanese or foreign)
  • Literature review methodology and findings
  • Post-market data (if available)

Module 6 — Manufacturing information

  • Description of manufacturing processes
  • QMS confirmation (MO 169 compliance)
  • Manufacturing site information (FMR reference)
  • Sterilisation process validation summary

Module 7 — Labelling

  • Draft labels (Japanese) and IFU
  • Translation certificates if source documents are in other languages

Module 8 — Essential Principles checklist

  • Completed checklist cross-referencing each Essential Principle to applicable standards or technical data in the dossier

Language requirements​

All application documents must be submitted in Japanese, or in English with certified Japanese translations. PMDA can accept some modules in English (particularly clinical study reports), but all key sections and the application form must be in Japanese.

Electronic submission​

Applications are submitted via PMDA's electronic submission gateway (EDRP — Electronic Document Review and Processing system). Paper submission is no longer the standard. Specific file format and naming requirements apply and are published by PMDA.